Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is Roman Russo, Im Dau 13, 50678 Köln, Germany
Contact details can be found in the imprint.

Data protection officer
Dipl.-Ing. Manuel Zeh has been appointed as data protection officer. You can reach our data protection officer at

Mail: info@datenschutz-zeh.de

A. General information on data processing

1) Personal data

Personal data is individual information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as name, address, telephone number and e-mail address, but also the IP address that can be assigned to a connection. Information that is not directly associated with the identity of a person – such as favorite websites or the number of users of a site – is not personal data.

2) Scope of the processing of personal data

We collect and use our users’ personal data only to the extent necessary to provide a functional website and our content and services. The collection and use of our users’ personal data only takes place regularly with the user’s consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

3) Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.
If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

4) Data erasure and storage duration

The personal data of the data subject will be erased or blocked as soon as the purpose of storage no longer applies. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which we are subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

B. Provision of the website and creation of log files

Every time our website is accessed, an automated system collects data and information from us.
The following data is collected:
(1) Information about the browser type and version used
(2) The user’s operating system
(3) The user’s internet service provider
(4) The IP address of the user
(5) Date and time of access
(6) Websites from which the user’s system accesses our website (referrer)
(7) Websites that are accessed by the user’s system via our website
This data is stored in the log files of our system. This data is not stored together with other personal data of the user

Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR

Purpose of the data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.
The data is stored in log files to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems.
These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f GDPR.

Duration of storage
The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
If the data is stored in log files, this is the case after six weeks at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or anonymized so that it is no longer possible to identify the accessing client.

Objection and removal options
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.

C. Use of cookies

Our website uses “cookies” in several places. Cookies are small text files that are stored on your computer and saved by your browser. This makes it possible to store specific information relating to you, the user, on your PC while you are visiting our website. Cookies help to determine the frequency of use and the number of users of a website, as well as to make the website as convenient and efficient as possible for you.
On the one hand, we use “session cookies”, which are only stored temporarily for the duration of your use of one of our websites. “Session cookies are automatically deleted at the end of your visit.

The following data is stored and transmitted in the session cookies

-log-in information

On the other hand, we use “permanent cookies” to store information about visitors who repeatedly access one of our websites. The purpose of using these cookies is to provide you with optimal user guidance, to recognize you and to save you from having to log in again if you use our website repeatedly. The content of a permanent cookie is limited to an identification number. Name, IP address etc. are not stored. An individual profile of your usage behavior is not created.
When accessing our website, users are informed about the use of cookies for analysis purposes and their consent to the processing of the personal data used in this context is obtained. Reference is also made to this privacy policy.

Legal basis for data processing
The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 lit. f GDPR.
The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 para. 1 lit. a GDPR if the user has given consent to this.

Purpose of the data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.
We require cookies for the following applications:
Registration

The user data collected by technically necessary cookies is not used to create user profiles.
Analysis cookies are used for the purpose of improving the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can thus constantly optimize our offer. These purposes also constitute our legitimate interest in the processing of personal data in accordance with Art. 6 para. 1 lit. f GDPR.

Duration of storage
Cookies are stored on the user’s computer and transmitted by it to our website. As a user, you therefore have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.

Objection and removal options
It is also possible to use our website without cookies. You can deactivate the storage of cookies in your browser, restrict it to certain websites or set your browser so that it notifies you as soon as a cookie is sent. Please note, however, that in this case you must expect a limited display of the page and limited user guidance.

D. Registration as a customer

If you register as a customer, the data you enter in the respective input mask during registration will be transmitted to us. Registration requires you to enter your surname, first name, address, e-mail address and a password.
At the time of registration, the user’s IP address and the date and time of registration are also stored.
As part of the registration process, the user’s consent to the processing of this data is obtained.

Legal basis for data processing
The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given consent. If the registration serves the fulfillment of a contract to which the user is a party or the implementation of pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 para. 1 lit. b GDPR.

Purpose of the data processing
It is necessary to enter the user’s contract data in order to fulfill a contract with the user or to carry out pre-contractual measures. When registering, the stored data is displayed when the user logs in again and does not have to be entered again. The data entered during registration will also be used as your contact details when concluding a contract.

Duration of storage
The data will be deleted as soon as it is no longer required for the purpose for which it was collected. This is the case for the data collected during the registration process to fulfill a contract or to carry out pre-contractual measures if this data is no longer required for the execution of the contract. Even after conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to comply with contractual or legal obligations.

Right of objection and removal
As a user, you have the option of canceling your registration at any time. You can have the data stored about you amended at any time. You can edit your data after logging in as a registered user and remove or change all the data you have entered.

E. Contacting us by e-mail or contact form

Our website includes a contact form that can be used to contact us electronically. Alternatively, you can contact us via the e-mail address provided.
If you contact us via the contact form, your name and e-mail address will be transmitted to us in any case. In addition, the user’s IP address and the date and time are stored.

Your consent is obtained for the processing of the data as part of the sending process and reference is made to this privacy policy.

If you contact us by e-mail, your e-mail address and your message will be transmitted to us and stored by us.

Legal basis for data processing
The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given consent.
The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 para. 1 lit. f GDPR. If an email contact is aimed at concluding a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

Purpose of the data processing
The processing of personal data from the input mask of the contact form serves us solely to process the contact. If you contact us by email, this also constitutes the necessary legitimate interest in processing the data.
The other personal data processed during the sending process is used to prevent misuse of the contact form and to ensure the security of our information technology systems.

Duration of storage
The data will be deleted after expiry of the retention obligations under commercial and tax law.

Right of objection and removal
The user has the option to revoke their consent to the processing of personal data at any time. If the user contacts us by e-mail, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued. The revocation can be made by sending an e-mail or by contacting us by telephone or post, in which case all personal data stored in the course of contacting us will be deleted.

F. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis us (“the controller”):

1) Right to information

You can request confirmation as to whether personal data concerning you is being processed by us.
If such processing is taking place, you can request the following information from us:

a. the purposes for which the personal data are processed;

b. the categories of personal data being processed

c. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed

d. the envisaged period for which the personal data concerning you will be stored, or, if specific information on this is not possible, the criteria used to determine that period

e. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by us or a right to object to such processing

f. the existence of a right to lodge a complaint with a supervisory authority

g. all available information about the origin of the data if the personal data is not collected from the data subject

h. the existence of automated decision-making, including profiling, referred to in Art. 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you are transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

2) Right to rectification

You have a right to rectification and/or completion if the processed personal data concerning you is incorrect or incomplete. We must make the correction without delay.

3) Right to erasure

3.1) You may request that we erase the personal data concerning you without undue delay and we are obliged to erase this data without undue delay if one of the following grounds applies:
a. The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

b. You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.

c. You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.

d. The personal data concerning you has been processed unlawfully.

e. The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Federal Republic of Germany.

f. The personal data concerning you have been collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR.

3.2) If we have made the personal data concerning you public and we are obliged to delete it in accordance with Art. 17 para. 1 GDPR, we will take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data that you, as the data subject, have requested them to delete all links to this personal data or copies or replications of this personal data.

3.3) The right to erasure does not apply if the processing is necessary

a. for exercising the right of freedom of expression and information

b. for compliance with a legal obligation which requires processing by Union or German law or for the performance of a task carried out in the public interest

c. for reasons of public interest in the area of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;

d. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89 para. 1 GDPR in so far as the right referred to in para. 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or

e. for the establishment, exercise or defense of legal claims.

4) Right to restriction of processing

You may request the restriction of the processing of personal data concerning you under the following conditions

a. if you contest the accuracy of the personal data concerning you for a period enabling us to verify the accuracy of the personal data;

b. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead

c. we no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims; or

d. if you have objected to the processing pursuant to Art. 21 para. 1 GDPR and it is not yet certain whether our legitimate reasons outweigh your reasons.

If the processing of personal data concerning you has been restricted, this data – apart from its storage – may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by us before the restriction is lifted.

5) Right to information

If you have asserted the right to rectification, erasure or restriction of processing, we are obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You also have the right to be informed about these recipients.

6) Right to data portability

You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from us, where

a. the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and

b. the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest.

7) Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.

Following an objection, we will no longer process the personal data concerning you unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you have the possibility of exercising your right to object by automated means using technical specifications.

8) Right to revoke the declaration of consent under data protection law

You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

9) Automated decision-making in individual cases, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

a. is necessary for the conclusion or performance of a contract between you and us

b. is authorized by Union or German law and that law contains appropriate measures to safeguard your rights and freedoms and your legitimate interests, or

c. is made with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.

With regard to the cases referred to in a. and c., the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10) Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.